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Home » DacEasy Products » DacEasy Accounting

DacEasy Accounting

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Financial software has traditionally been designed with power. But to have this power, you usually sacrificed speed - until now! Recognized by experts and end-users alike as one of the best integrated financial systems you can buy, DacEasy Accounting offers the power, sophistication and speed of systems that cost hundreds more.

With its intuitive interface and user-friendly design, DacEasy Accounting gives small businesses the tools to grow. The core system includes 12 powerful modules that provide vital information on business activities and can be used together as fully integrated modules, or individually, to suit any size business. Plus, DacEasy is designed to follow Generally Accepted Accounting Principles (GAAP) for business peace of mind. Powerful add-on modules include Payroll, Point of Sale, Order Entry, Job Manager and Remote for an accounting system that's easily expandable. However it's configured, DacEasy Accounting alone provides powerful features that can help successful businesses grow!

New features added in Version 9 are shown in red.

Specifications included below for these modules in Accounting:

Global Features	WIN	DOS
Status displays show records being processed.
Transaction listings with multiple sorting and range options.
Single user and network versions available.
View a report in any module and direct your output to the screen, printer or disk.
Automatic lookup provides "on the fly" access for adding and changing accounts.
EMS and XMS Memory Support frees up to 50K of conventional memory by accessing expanded or extended memory.	N/A
Identifies problem records before posting.(Excluding Payroll)
System Date Change lets you change the current date of the system quickly and easily.
Multiple column label printing. (Excluding Job Costing and Payroll modules)
Retain posted transactions as long as necessary and purge selectively by date.
Increased processing speed (with Btrieve 6.)	N/A
DacEasy supports over 100 popular printers and includes output to three parallel ports (LPT1, 2, 3) and three serial ports (COM 1,2,3.)

General Ledger and Fixed Assets Module	DOS	WIN
As the core of any accounting system, the general ledger transforms raw data into information that helps you manage your business effectively. This module collects data through easy-to-use posting routines that provide the schedules, journals and reports necessary to monitor overall business performance. You can use the General Ledger as a stand-alone module or fully integrated with other DacEasy modules as needed. The Fixed Assets module can record depreciation of fixed assets using either the straight-line or double declining methods.
Save report and query results to an HTML file.
Option to post GL transactions on-line as they are processed.
Run Verify on all applicable files in File Utilities.
Interrupt the File Utilities routine by pressing escape to gain quick access to the program.
Year 2000 compliant.
Improved data and system security through Access Rights Control.
Seamless link to Timeslips.	Under Development
DacEasy's Easy Setup enables you to quickly setup your business with an easy-to-follow checklist.
Export and import information in various formats (XLS, WKS, comma delimited and ASCII.)
27 predefined charts of accounts for all types of businesses, from service to manufacturing.
Enter and retrieve memos and notes for customers, vendors, products, services and fixed assets using the full-screen, free-form editor.
Track fixed assets by location, department, serial number or class; and by service, retirement, or generation dates.
Select predefined equity types: Sole Proprietorship, Partnership, or Corporation.
Attach a budget to every open detail account.
Imports transactions from comma delimited files directly to the G/L.
Ability to generate recurring G/L transactions by a fixed dollar amount or a percentage of another account balance.
On Demand vs. Forced Printing allows optional posting with or without prior forced printing of journals, invoices, purchase orders, and merchandise received forms.
Creates cash flow analysis (FASB95) report.
Multi-jurisdictional tax rates for customers.
List fixed assets' Original Value, Accumulated Depreciation, Book, and Salvage Value.
Calendar or fiscal year reporting.
Fixed Asset depreciation can be reversed automatically or manually edited in the G/L.
Other Information GL Capacities Accounting periods for one year - up to 13; Accounting periods (open) - up to 26 or 2 full years; Accounting balance history - up to 39 periods; Account number - 10 alphanumeric characters; Account name - 25 alphanumeric; Account type - 2, either general or detail; Account levels - up to 9; Account groups - 7; Account balance -999,999,999.99 maximum; Journal codes - up to 6 alphanumeric; Transaction number - up to 5 numeric; Transaction reference - up to 10 alphanumeric; Transaction detail description - up to 24 alphanumeric; Transaction detail debit/ credit - up to 99,999,999.99. Unlimited: sub-accounts, transaction entries (by journal code), journal codes and transaction details. GL Reports Chart of Accounts Listing, General Ledger Journal/Listing, Income Statement, Account Activity Detail, Trial Balance, Balance Sheet and Cash Flow. Print financial statements with up-to-the-minute information for review before posting. Print transaction listing reports with multiple sorting and range options. Fixed Asset Capacities Code - 8 alphanumeric; Description - 25 Alphanumeric; Location - 10 alphanumeric; Department - 10 alphanumeric; Class - 10 alphanumeric; Serial Number - 20 alphanumeric.

Cash Module	DOS	WIN
The Cash module integrates with the General Ledger, Accounts Payable, Billing, Accounts Receivable, Purchasing, Payroll and Point of Sale. Record receipts and payments without the hassle of conventional journal entries. The bank reconciliation function lets you quickly clear outstanding items and balance your bank statements. And, because it's automatically on-line with the modules inside the core DacEasy Accounting package, you can review your on-line cash balance without posting.
Option to post Cash transactions as you enter them for immediate, up-to-date information.
Update the 1099 vendor payment history with cash payments to GL accounts.
Set the default check type (computer or manual) in system preferences.
A browse window can be used to immediately see the effect a receipt/payment or discount has on a given invoice.
Enter receipts or payments and apply them to invoices or directly to general ledger accounts.
Option to void a check after it has been posted.
The advanced payment feature allows pre-payments against future sales.
Enter refunds from vendors against purchase returns or to customers against invoices.
Save bank reconciliations in progress.
Memo field provided for cash payments.
Unlimited bank accounts with searchable lookup.
Group receipts into one bank deposit number for accurate reconciliation.
Easy bank reconciliation adjustments by line item.
Print a report of online cash information, which includes all unposted transactions that affect cash accounts.
Reconcile bank statement balances against account transactions. This "clearing" process automatically updates outstanding items and balances.
Supports both continuous feed and laser checks, or handles manual checks.
Other Information Cash Capacities Transaction deposit number - 8 alphanumeric; Transaction reference - 10 alphanumeric; Payment/Receipt amount - 99,999,999.99; Reconciliation statement balance 99,999,999.99; Adjustment detail descriptions - up to 16 alphanumeric. Unlimited: Transaction entries, deposit/check number, bank accounts, receipts per bank deposit. Cash Reports Cash Journal, Cash Transaction Listing, Cash Receipts, Cash Disbursements, Check Register, Reconciliation Summary, Checks to Print Journal and On-line Cash Balance Report

Accounts Receivable and Billing Module	DOS	WIN
By accessing detailed customer profiles and sales transactions, this powerful tool allows you to monitor and control your outstanding receivables for better cash flow. In addition to simplifying the invoicing process, these modules can also help analyze your customers' activity.
Quickly update the finance charge, area code, tax table, sales person, terms table and message within the customer records with Global Changes.
Use the Global Change feature to modify the rate for sales people by Sales Person Code or by Rate.
Sales Assistant provides additional detail lines, messages and pop-up sales suggestions.
Maintain internal notes and comments about a sale with hidden text lines during invoice entry.
Purge unwanted customre records by Last Sales Date.
Customer record includes Zone field.
Monitors the sales of services, non-inventory and inventory items and uses service or product invoice entry.
Assign invoice numbers manually or automatically.
Improved tracking of customer transaction history.
Instant print option for invoices.
Billing Analysis reports give you information to evaluate sales performance by customer and item.
Track information by salesperson.
On-the-fly entry of new customers and products allows non-stop data entry while invoicing.
Aging reports by transaction date or by due date, with option to include or exclude paid invoices.
Check customer credit limits.
Track profitability of sales staff.
Set freight carrier, FOB, as well as internal customer reference numbers.
Track backorders or purge backorder file by product or customer.
Departmentalize your profits by customer groups or inventory types.
Credit memos for customer returns are reflected on aging reports and statements.
Change an existing customer code and the system replaces the new code on all transactions and master files.
Tracks salesperson who originally sold a product placed on backorder.
Unlimited lines of free-form text available on invoice.
New price break options allow discounts based on fixed percentages, quantities, flat price or flat amounts. Also allows for multiple price breaks for different types of products.
Create shipping labels for UPS shipments.
Email address and tax ID fields in customer file can be printed on billing forms.
Assembly on-the-fly during billing entry.
List separate items of assembled products on invoices automatically.
Recurring billing generates unique invoices for different customers simultaneously.
Classify product/service codes as commissionable items.
Print invoice at point of sale or save for batch printing of multiple invoices.
Calculate finance charges.
Generate general sales messages on statements or invoices.
Create product price labels.
Default sales accounts for speed and accuracy.
Other Information A/R Billing Capacities Tax & Terms codes - unlimited; Tax & Terms code length - 5 alphanumeric; Tax descriptions - 10 alphanumeric; Terms descriptions - 17 alphanumeric; Message code - 5 alphanumeric; Message description - 3 lines at 40 alphanumeric; Customers - unlimited; Invoices - unlimited; Invoice details - unlimited; Invoice reference - 10 alphanumeric; Detail description - 24 alphanumeric in Accounts Receivable; 30 for products/services; 40 for codes and messages; Aging categories - 7; Return number - 10; Decimals supported - 4 (.0001); Name - 40 alphanumeric; Address (lines) - 2; Address - 40 alphanumeric; Code - 10 alphanumeric; City - 15 alphanumeric; State - 3 alphanumeric; Zip - 5 + 4 alphanumeric; Tax ID - 13 alphanumeric; Phone (lines) - 2; Phone - 10 formatted numeric; Fax - formatted numeric; Country - 13 alpha-numeric; Price groups - 6; Salesperson - 5 alphanumeric; Billing group - 5 alphanumeric; Credit limit - 999,999,999.99; Finance charge - 5 numeric (99.999.) A/R Billing Reports AR Journal, AR Listing, Receivables Aging, Statements, Customer Directory, Mailing Labels, Billing Journal, Billing Listing, Backorder Status, Customer Letters, Sales Analysis.

Accounts Payable and Purchasing Module	DOS	WIN
Accounts Payable gives you the power to manage payments, control your expenditures and adjust vendor balances quickly and easily. The Purchasing module helps in tracking merchandise ordered, received and returned. It can also generate purchase orders and purchase returns to help streamline the payables process.
Quickly update the account type, area code and message within the vendor records with Global Changes.
Purge unwanted vendor records by Last Purchase Date.
Keep all PO and MR transactions until you purge them from the system.
Automatically fill in a PO's "Ordered" field with the products reorder quantity.
Maintain 1099 information and history, whether you're operating in a fiscal or calendar year.
1099 printing updated to conform with current IRS regulations.
Issue purchase orders and purchase returns to vendors.
Aging reports by transaction date or by due date, with an option to include or exclude fully paid invoices.
Generate debit memos by entering purchase returns and automatically reflect the transaction in vendor aging reports and statements.
Change an existing vendor code and the system replaces the new code on all transactions and master files.
Payment terms stored on a "per vendor" basis.
Display credit line message and other payable notes or information.
Generate messages on statements or invoices.
Create product price labels.
Default expense accounts for speed and accuracy.
Other Information Vendor File Capacities Name - 40 alphanumeric; Address (lines) - 2; Address - 40 alphanumeric; Code -10 alphanumeric; City - 15 alphanumeric; State - 3 alphanumeric; Zip - 5+4 alphanumeric; Phone (lines) - 2; Phone - 10 formatted numeric; Fax - 10 formatted numeric; Country - 13 alphanumeric; Territory - 5 alphanumeric; Type vendor - 5 alphanumeric; Credit limit - 999,999,999.99. A/P and Purchasing Reports Payables Aging, PO Status Report, Vendor Directory, Mailing labels, Purchasing Journals, Statements, Purchasing Listing, Payment Report, AP Journal and AP Listing, Vendor Letters, Payments Scheduling, 1099s, Forecasting and Statistical YTD.

Inventory Management Module	DOS	WIN
The Inventory Management module provides accurate and timely information about your inventory's value and current status. Information such as items backordered and current stock levels are easy to access. Maintain accurate stock levels with the physical inventory and assembly module.
Purge unwanted product records by Last Purchase/Sales Date.
Quickly update the inventory tracking, commissionable status, recall by field and serialization within the product records with Global Changes.
Product records include Recall By and Lead Time fields.
Product transaction history tracking.
Allows you to preset minimum stocking levels and alerts you when stock is running low.
Set standard reorder quantities that will show on the product alert report.
Change an existing product code and the system replaces the new code on all transactions and master files.
User defined form prints the composition of finished goods based on the quantity assembled and the bill of materials.
Monitors purchases, sales measures and when product was last bought or sold.
Set primary vendor default and product code, plus two alternate vendors and their part numbers.
Track serial number from date of purchase through sale of item.
Three ways to track product inventory: normal, non-inventory, and negative inventory.
Group products by storage location for customized printing of count sheets.
Specify sales prices and discounts.
List substitute items with a regular inventory item.
Direct labor costs can be added to the assembly process.
Assemble products and invoice finished goods.
Supports standard, average and last purchase price inventory valuation methods.
Component list adjustment allows insertion, deletion or replacement of components within an assembled product.
Adjust stock levels using physical inventory to account for damaged, stolen, and obsolete products.
Sorting count sheets provides five different ways to assist in recording physical inventory: Inventory number, Department, Description, Vendor, or Bin.
Adjust selling price of products and/or groups of products by dollar or percentage amounts based on last cost.
Create price tables with discounts based on quantity of product sold, then tie them to customer accounts.
Integrate with DacEasy Point of Sale or run stand alone to track quantities on hand, units committed and units on order.
Product statistical forecasting based on up to three years of purchasing and selling data.
Other Information Product File Capacities Item code - 14 alphanumeric; Item description - 30 alphanumeric; Vendor (1 prime, 2 alternate) - 10 alphanumeric; Vendor item number - (1 prime, 2 alternate) - 14 alphanumeric; Bin - 8 alphanumeric; Cost fields (3) - 6.4 formatted numeric; Fraction (P&S) - 4 numeric; Measurement (P&S) - 8 alphanumeric; Minimum units - 6 numeric; Reorder units - 6 numeric; Assembly transaction number - 5 numeric. Inventory Reports Product Listing, Service Listing, Price List, Customizable Product Labels, Price Break, Activity, Count Sheets, Assembly and Component Analysis, Assembly Journal/Listing, Physical Inventory Journal, Alert Report, Price Assignment, Forecasting and Statistical YTD.

DacAccess Report Generator	DOS	WIN
The DacAccess Report Generator module simplifies departmental and consolidated financial reporting with ready-made standard financials. Using multi-file access, it allows you to combine related data from separate parts of the program into one report. For companies that require customized reports for specific business needs, the DacAccess Report Generator is powerful, yet easy-to-use. The Graphics Generator (Accounting for DOS Only) displays data file information through a variety of charts such as stacked-bar, line and 3-D pies.
Customize and format reports for any business application.
Format numeric fields with commas and number signs.
Create Listings using Customer, Vendor, Product, Services, Accounts or Sales Analysis databases, and customize each to suit your needs.
Generates comparative year financial statements.
Generate budget versus actual financial statements.
Reports include Acid Test, Current Liquidity, Leverage, Liquidity, Profitability and Inventory Turnover.
Allows you to create custom reports from multiple data file sources, and gives you the ability to use different DacEasy data files in creating your report.
Creates commission sales reports based on total sales or gross margin.
Improved export and import capabilities allows reports to be exported in comma delimited, XLS and WKS file formats to data bases and spreadsheets.
Create formulas to make custom column totals.
Tracks sales history by customer or item.
Charts include: bars stacked, overlapping, 3D and mixed with line, scatter dot line, filled line and 3D pie.
Other Information DacAccess Report Generator Capacities Pre-defined reports - over 50; Total reporting capabilities - unlimited; Report name - 14 characters; 96 columns unlimited; Logical operation 96x; Sort fields - 4.

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