This document contains the following topics:
The following system requirements are the
recommended minimums for running DacEasy:
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The
In many operating systems you can quickly add
a shortcut by holding down the Ctrl key and dragging the shortcut from the
Start menu's subfolder to the desktop. If this does not work, proceed with the
following steps.
To add a shortcut on the desktop
1.
Minimize
all open windows so that the desktop is visible.
2.
Click
Start on the taskbar, point to Programs, then Accessories,
and then click Windows Explorer. Windows Explorer appears.
3.
Click
the program file in the module folder.
Note: The module folders are subfolders of the program folder. The program
folder is DacEasy if you accepted the default Destination path during Setup.
-DacEasy Accounting-Ac14.exe in the ac folder
-DacEasy Payroll-Py14.exe in the py
folder
-DacEasy Order Entry-Oe14.exe in the oe
folder
-DacEasy Point of Sale-Ps14.exe in the ps
folder
4.
On
the File menu, click Create Shortcut.
5.
Drag
the shortcut icon from Windows Explorer onto the desktop.
Tip: If you want to change the shortcut's name, right click the icon, and
then select Rename. Type the new name and press Enter.
The following forms require Adobe® Acrobat®
Reader® Version 4 or 5 if printing the form to plain paper:940EZ, 941, Schedule
B, W-4 and W-4+. The Plain Paper option is not available until you have
installed the Adobe Acrobat Reader. The Adobe® Acrobat® Reader® installation is
available on the DacEasy Version 14 CD.
To install Adobe Acrobat Reader, open the
executable located in the Utility\Adobe folder on the DacEasy Version 14 CD.
Follow the instructions on the screen to complete the installation. Before using
the Plain Paper option in DacEasy Payroll, you must access the Adobe Acrobat
Reader. The first time you access the Acrobat Reader, the Software License
Agreement appears. Select "Accept" to agree to the Adobe terms
listed. When the Acrobat Reader appears, you can exit the application. The
Plain Paper option in DacEasy Payroll is now available for you to use.
For more information on the Adobe Acrobat
Reader, visit their Web site at www.adobe.com.
If you experience problems when printing forms
using the PDF format (which are 940EZ, 941, Schedule B, W-4 and W-4+), check to
make sure you have the latest printer driver for your printer.
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DacEasy uses Pervasive.SQL
9.1 to manage the DacEasy data files. Conflicts can occur when running other
programs that use different versions of Pervasive or Btrieve.
To minimize conflicts, start DacEasy Version 14 before starting other programs
that use different versions of Pervasive or Btrieve.
If you are accessing data across a network and
you have TCP/IP Internet access set up to connect automatically, you may have a
problem with the Dial-Up Network dialog box appearing every time you
access the data on the network server. This is a known issue with Microsoft
Windows and Windows applications that use TCP/IP.
To Set Dial-Up Networking Properties
1.
Double-click
the My Computer icon on the desktop.
2.
Double-click
the Dial-Up Networking system folder.
3.
Select
Settings from the Connections menu.
4.
In
the When Establishing a Network Connection area, select the Don't
prompt to use Dial-Up Networking option.
5.
Click
OK to save the setting.
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For a list of new features in each DacEasy
module refer to the New Features Tour in the
For a list of features added to Versions 10,
11, 12, 13 and 14 refer to the Welcome topic in each module's Help file.
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Specific information about environments and
hardware used when testing DacEasy is included in the Help. Refer to the
Troubleshooting book on the Contents tab in the appropriate Help file for more
information.
DacEasy Accounting Version 14 only interfaces
with other DacEasy Version 14 programs. You cannot interface DacEasy Accounting
Version 14 with a prior version of a DacEasy program.
Important: DacEasy Version 14 does not contain the Job Manager
module, which includes both Job Costing and Estimating, which was provided in
previous versions of the DacEasy product. If you are an upgrade customer, this
version will not work with your Job Manager module. If you currently use, and
want to continue to use, the Job Manager module, you should not install this
product and return the package and its contents to Sage Software, Inc. Sage
Software no longer supports version 12 which contains Job Costing. You may want
to consider Peachtree by Sage Accounting which will convert your Job Costing
information. To find out more, please contact our migration center at
877-495-9904.
If you are running DacEasy in a network
environment, it is important that you use the UNC path to the data files on the
network. Use the UNC path when adding your data directly from a module or when
adding the data to a profile in the
DacEasy requires a printer driver on your
computer, even if you do not have a printer attached to your computer. A
printer driver is required to generate error log files and other output.
Note: If you experience errors while
printing from DacEasy, confirm the printer is using a valid path and the
printer's fully qualified share name is less than or equal to 31 characters.
The program responds to justification settings
on templates, which may cause unexpected formatting. If Justification is set to
C, Center, the program now centers the selected field. Prior to Version 10, the
program did not respond to this justification setting.
When recording cash receipt transactions in
DacEasy Accounting, the transaction date returns to the program date after
saving each transaction. Prior to Version 11 the transaction date used upon
entering the first cash receipt was retained for all cash receipt transactions
until you exited the Receipts dialog box. The change was required to
properly view posted cash transactions from the Receipts dialog box. If
recording several cash receipt transactions using the same date, click Options,
and then select Date. Type the date, and then click OK to save
the program date. Each cash receipt transaction recorded uses the new program
date saved.
If you are entering a cash receipt, cash payment
or cash adjustment in DacEasy Accounting and the open invoices fail to appear
for the customer or vendor, you may need to increase the amount of memory
allocated to the Cash module. For more information, refer to the "Why do
my open invoices fail to display in the Cash module?" topic in the
Frequently Asked Questions book on the Contents tab of the Accounting Help.
Note: You can also run the Period End
routine, which removes paid invoices from the Open Invoice file. Reducing the
size of the file may allow you to see all of the open invoices without having
to allocate additional memory.
A blank W-4 form is located on the DacEasy CD.
This file, fw4.pdf, is located in the Utility\Forms\Payroll folder.
If the memo line prints on the border when
printing checks on Select Check forms in DacEasy Accounting, use the following
utility to add information to your registry settings. This information changes
the formatting and corrects the alignment.
To Add the Registry Setting Information for
Select Checks
1.
Browse
the DacEasy Version 14 CD. Double-click the Utility folder, and then
double-click the Forms folder.
2.
Double-click
the AddSelck.reg file.
3.
Choose
Yes when prompted to add the information to the
registry.
4.
Choose
OK to continue.
To Remove the Registry Setting Information
for Select Checks
1.
Browse
the DacEasy Version 14 CD. Double-click the Utility folder, and then
double-click the Forms folder.
2.
Double-click
the RemSelck.reg file.
3.
Choose
Yes when prompted to remove the information
from the registry.
4.
Choose
OK to continue.
Due to the broadened sort capabilities of the Enhanced
LookUp Engine, LookUps
accessed when printing Payroll reports sort according to the sort last selected
for the LookUp. Prior to Version 11 the LookUp sort defaulted to your selection in the Sort by or
Rank by field. For example, if you select Code as the Sort By
option when printing the Employee Directory and then click LookUp
in the From field, the LookUp sorts by Employee Code.
If you change the Sort By option to Name and then
click LookUp in the From field, the LookUp sorts by Employee Code rather than Employee Name,
because the LookUp saved the last sort.
If you need online processing of credit cards through DacEasy Order Entry and DacEasy Point of Sale, Sales Automation Services, Inc. has developed a link to Verifone's pcCharge package via a bridge called AUTH2PCC. For more information about this credit card processing interface, contact Sales Automation Services at 714-777-7909 or visit their website at www.isasi.com.
Sales Automation Services, Inc. is a third party vendor. Sage Software and its affiliates are in no way liable or responsible for claims made related to the products or services provided by third party vendors. Sage Software does not warrant or guarantee the quality of third party products or services. Please direct your inquiries regarding add-on product warranties to the appropriate third party vendor.
If you set up a company profile with DacEasy
Accounting that also includes DacEasy Order Entry or DacEasy Point of Sale,
customer and product defaults set up in the
If you add your products and customers from
the
The Order Entry and Point of Sale Change Code
feature for customers, products and services is unavailable in the
If you are interfaced with
Order Entry or Point of Sale (but not both), you must change the code in the
module. To do this, add a company
profile with only the module (Order Entry or Point of Sale), and then access
the Change Code feature from the new company profile. If you are interfaced
with both Order Entry and Point of Sale, contact the DacEasy Customer Support
Services department for assistance with changing codes.
There are two ways to set up a cash drawer
with a serial port to interface with DacEasy Point of Sale. You can use an
indirect serial interface by connecting a cash drawer through a serial receipt
printer or have a direct serial interface by connecting a cash drawer directly
to a COM port on a computer. Registry setting information for a cash drawer
using a serial interface needs to be set up in your the
system registry for DacEasy Point of Sale to correctly control the cash drawer.
If you are using a serial interface with your cash drawer, complete the
following steps.
To Set Up Registry Setting Information For Cash Drawers Using a Direct Serial Interface
Note: A direct serial interface means the cash drawer is connected to the
COM port on the computer.
1.
Browse
the DacEasy Version 14 CD. Double-click the Utility folder, and then
double-click the CashDrwr folder.
2.
Double-click
the Addcdint.reg file.
3.
Choose
Yes when prompted to update the information in
the registry.
4.
Choose
OK to continue.
To Set Up Registry Setting Information For Cash Drawers Using an Indirect Serial Interface
Note: An indirect serial interface means the cash drawer is connected to a
serial receipt printer.
1.
Browse
the DacEasy Version 14 CD. Double-click the Utility folder, and then
double-click the CashDrwr folder.
2.
Double-click
the Remcdint.reg file.
3.
Choose
Yes when prompted to update the information in
the registry.
4.
Choose
OK to continue.
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Due to the Layaway sales, Point of Sale
handles promotional prices differently than Accounting and Order Entry. For
this reason, Promotional prices setup in Point of
To convert scheduled tasks that were created
in DacEasy V13, you need to change the name of DacEasy's
task scheduler in your Control panel. To do this do
the following:
1.
Click
on the Start icon on the lower left area of your screen;
2.
Select
Control Panel and then click on Scheduled Tasks;
3.
Look
for all scheduled tasks for the
4.
Right
click on each one and select Properties;
5.
Change
the program name on the Run field from deagng13 to deagnt14. I.e., change
C:\WINDOWS\system32\deagnt13.exe \TaskName DacEasy[Daily Backup for Sample Profile] to
C:\WINDOWS\system32\deagnt14.exe \TaskName
DacEasy[Daily Backup for Sample Profile].
6.
Click
Ok to save the task's properties.
Note: Any tasks created with DacEasy V14
will have the correct program name.
Repayment Deductions Codes do not appear on
the paycheck stub in the "Other Ded YTD"
area. These codes do not appear in this area because you are tracking the
amount of payments made to pay off a loan. The year to date accumulation
reduces after each payment unlike other deduction codes which increment each
pay period. For more information on Repayment Deduction Codes, refer to the
Help Topic titled "Setting up repayment deductions" in the DacEasy
Payroll Help.
If you set up the interface with DacEasy
Accounting in DacEasy Order Entry or DacEasy Point of Sale after setting up the
Update Check Register Online, or the Update General Ledger Online feature in
DacEasy Accounting, you must exit Order Entry or Point of Sale after saving the
interface information. After exiting and saving this information, access the
Order Entry or Point of Sale company again. This is
necessary to properly create the appropriate unposted
Check Register and/or general ledger transactions in DacEasy Accounting that
currently exist in the add-on modules.
If you are interfacing DacEasy Accounting with
DacEasy Order Entry or DacEasy Point of Sale and using the Update Check
Register Online feature in DacEasy Accounting, you must manually increment the
cash deposit number in DacEasy Accounting before entering transactions in Order
Entry and Point of Sale if you want these transactions to be on separate
deposits. For steps on manually changing the cash deposit number in DacEasy
Accounting, refer to the Help topic titled "Editing Bank Counters" in
the DacEasy Accounting Help.
If the Restore routine in the
DacEasy Version 14 works with Crystal Reports®
XI. For more information on purchasing Crystal Reports® contact us at (800)
987-5212.
You can modify the number of copies for all
printing from the Report Layout dialog box. Prior to Version 11, you
could only print multiple copies when this option was available on a primary
report screen. While you still have this ability, it is recommended that the
number of copies be modified only from the Report Layout dialog box.
Modifying the value from the primary report screen may cause an inconsistent
number of copies to be generated. This applies to the following areas:
When printing forms, you can select the
default number of copies in the Laser form number of parts field on the Edit
Form Setup dialog box. This value updates the Copies field on the Report
Layout dialog box, which appears prior to printing each report. If the
number of copies is modified on the Report Layout dialog box, the new
setting only affects the current print job.
The first time you change the sort on a LookUp, you may experience a slow response time or the
program may appear not to respond. The initial delay is a result of the LookUp being sorted with the Enhanced LookUp Engine. The response time varies based on the
number of items in the LookUp and the amount of free
memory available on the host computer.
Note: Although it may appear that DacEasy is not responding, the LookUp Engine is sorting the data. The LookUp
returns to an active state after the sort is complete.
The ability for Lookups to retain the last
selected value is restricted to a single window instance when launched from the
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Note: Occasionally, it is possible to experience some issues when installing
Pervasive 9.1 on a system that has previous versions of Pervasive installed.
Following is a description of some of these issues and how to resolve them:
To find out which version of Pervasive.SQL you are running on your system, Double Click on the Pervasive.SQL Tray Icon displayed on the right side of your
task bar and the About box
will be displayed. The About
box shows the Pervasive version number.
Explanation: You are attempting
to run DacEasy with Pervasive.SQL version 9.1 and a
previous version of Pervasive is running on your system. See Determine which version of Pervasive.SQL
is running.
To resolve this issue:
1.
Close
all applications that use the Pervasive workstation engine (all DacEasy
programs). Note: If you do not know which
applications use the Pervasive Workstation, close all applications running on
your system.
2.
Stop
the Pervasive version that is running on your system. To do this, right click
on the tray icon and select 'Stop Engines and Exit' from the menu.
3.
Start
DacEasy Version 14 again. At this time, you should not experience any more
problems.
4.
If
you are running this computer as the gateway, you need to change the path for
the 'Pervasive.SQL Workgroup Engine' on the windows
startup menu. This should point to the "pvsw\bin\w3dbsmgr.exe" file
installed inside the DacEasy folder.
NOTE: It is recommended that you always run the latest
version of Pervasive.SQL.
To make Pervasive 9.1 the database engine for
all versions of DacEasy, you may edit the registry key
HKEY_LOCAL_MACHINE\Software\DacEasy\Pervasive\V13 and change its value to
c:\pvsw\bin. This is the folder where DacEasy installs the Pervasive engine.
You may also look at the registry key
HKEY_LOCAL_MACHINE\Software\DacEasy\Pervasive\V14 to obtain the exact setting
for the Pervasive.SQL 9.1 engine.
This may happen when you have installed
DacEasy Version 14 and you attempt to run an earlier version of DacEasy or any
other application that uses an earlier version of Pervasive.
To resolve this issue:
1.
Close
all applications that use the Pervasive workstation engine (all DacEasy
programs).
2.
Stop
the 9.x engine by right clicking on the try icon and selecting 'Stop Engines
and Exit' from the menu.
3.
Re-start
the older version of DacEasy you were trying to run.
To switch between DacEasy V14 and older
versions you may run the Pervasive PSA utilitity
included on your CD. However, if a computer is a gateway it is recomended that you never stop the Pervasive 9.1 engine as
you may cause problems for other users using DacEasy.
Note: To Resolve
this issue run the Pervasive System Analyzer utility described in the following
section.
PSA is a Pervasive Software utility
used when you have multiple versions of the Pervasive engine on your system.
When you install DacEasy Version 14 and an earlier version on the same system,
you may get a warning when running the earlier version. The warning may ask you
to run the Pervasive System Analyzer to archive the version of Pervasive you
are not using.
1.
The
PSA utility is installed in your system by the DacEasy Installer. You can find
it inside the "<Program Folders>\<Common Files>\Pervasive Software Shared\PSA" folder. On that folder, run the
"psawizrd.exe" application.
2.
Select
the Action you want.
For now, select 'Analyze system or Archive components' (default option).
3.
By
default, PSA suggest 'Quick Search'. Quick Search searches system folders and
the common paths were Pervasive's SQL engines
install.
Use the 'Advanced Search', to specify the folder where the previous
version of DacEasy resides.
4.
PSA
displays all the Pervasive engines it found in your system, including older
versions. Select to archive older engines such as Pervasive.SQL
2000 and Pervasive.SQL 7.0. Note: do not select the files "code_msg.*".
They are used by DacEasy to show additional help on Btrieve
error messages.
Copyright © 2006 Sage Software SB, Inc. All
worldwide rights reserved.
Product names mentioned in this file may be
trademarks or registered trademarks of their respective companies and are
hereby acknowledged.
Last updated: May 25, 2006