DacEasy Version 13
Getting Started With the Trial Version Readme

Contents

This document contains the following topics:

For more detailed information on using the Business Center, refer to the Online Getting Started Guide or Business Center Online Help.

System Requirements

The following system requirements are the recommended minimums for running DacEasy:
Note: For a list of optional requirements, refer to Chapter 3, "Installing DacEasy" in the Online Getting Started Guide.

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Downloading and Installing the Trial Version

Downloading the Trial Version

  1. Access your Internet browser. Go to the following URL: http://www.daceasy.com.hk/demo/download.htm.
  2. Select to save the file when prompted. Navigate to a folder where you want to save the file and click Save.

Installing the Trial Version

Once you have downloaded the trial version file, you are ready to run the Setup routine to install the trial version.

  1. Using the Windows Explorer, navigate to the folder where you saved the file.
  2. Double-click the downloaded file. The Setup routine automatically begins when you double-click the downloaded file.
  3. Follow the instructions on your screen to install the files.
    Note: We recommend you install the trial version into the default folder, which is C:\DacEasy.

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Viewing the New Features Tour

A New Features Tour is included in the Version 13 DacEasy Business Center. Use the New Features Tour to familiarize yourself with the many powerful features in our new version of DacEasy. Each new feature is presented in an easy-to-follow format that includes a feature overview along with steps and procedures. Once you are familiar with the feature, you can click the Take Me There button to go directly to that feature.

To view the Tour, view the Resources page in the Business Center workspace. You can do this by clicking Resources on the Navigation bar, or by clicking the Business Center Home Page button on the Explorer bar. While viewing the Resources page, click New Features Tour in the Contents bar.

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Using the Setup Workflow Guide

The Workflow Guides included in the Business Center workspace consist of step-by-step guides that assist you in successfully completing certain DacEasy processes. These guides are especially useful when completing involved processes such as setup or processes not performed as part of your regular routine, such as closing the year.

The Setup Workflow Guide breaks down the setup process into phases. Each phase appears just below the page title. When you click a phase, a list of each step in the phase appears. You can point to the step to view a description. If the step applies, click the option to access the appropriate dialog box.

You do not have to complete the Setup Workflow Guide all at once. Once you click OK to save a record, your company data is updated. You can stop and return at any time to complete the Setup using this Workflow Guide. If you need to enter a transaction like an invoice right away, you can skip the Setup Workflow Guide and add most of the information you need "on-the-fly" directly from the Invoice Entry screen.

To Use the Setup Workflow Guide

  1. Click Workflow Guides on the Navigation bar in the Business Center workspace. The Setup Workflow Guide page appears in the Contents area.

  2. Click Company Setup, the first phase. The steps associated with setting up your company preferences appear.

    Click the step you want to complete. The appropriate dialog box appears. Complete the dialog box, and then click OK to save your changes. Continue through the list until all your company setup information is added.

    Note: If at any time you need help when entering the Setup information, click the Help button on the dialog box for a detailed description of each field or the How do I button on the dialog box for more steps on completing the procedure.

    Note: If a plus appears on the bullet, the step applies to multiple DacEasy modules. Click the step to view a list of applicable modules. Click a module and the appropriate dialog box appears. After completing the step for each module, you can click the step to hide the list of modules.

  3. Click Tables, which is the next phase. The steps associated with setting up table information such as tax, terms and salespeople appear.

    Click the step you want to complete. The appropriate dialog box appears. Complete the dialog box, and then click OK to save your changes. Continue through the list until all your table information is added.

  4. Click Defaults, which is the third phase. The steps associated with setting up default information appear.

    Click the step you want to complete. The appropriate dialog box appears. Complete the dialog box, and then click OK to save your changes. Continue through the list until all your default information is added.

  5. Click Add Records, which is the fourth and final phase. The steps associated with adding accounts, vendors, customers, products, services, employees and the associated beginning balances appear.

    Click the step you want to complete. The appropriate dialog box appears. Complete the dialog box, and then click OK to save your changes. Continue through the list until you have added all necessary information.

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Using the Activities Page to Create an Invoice

The Activities feature includes a collection of pages that organize related features, regardless of the DacEasy module, into logical groupings. The links on the Activities pages provide quick access to your data. With the click of a mouse you quickly access a feature in DacEasy without using the menu or toolbar. For example, you can access the Inventory Activities page to enter Promotional Prices in Point of Sale, view the Production Schedule in Order Entry or use the Price Assignment feature in DacEasy Accounting.

To Create an Invoice Using the Activities Page

  1. Click Activities on the Navigation bar in the Business Center workspace. The Customer Activities page appears in the Contents area.

  2. Click Invoicing. A list of activities related to the Billing module appears.

    Note: If an activity appears dimmed, the module is either not installed or not included in the company profile.

  3. Click Billing Invoices from the list of activities. The Invoice Entry dialog box appears.

    Note: Each day a Registration message appears the first time you access a DacEasy module. You can access the program for 30 days before you must purchase and register the program.

  4. Complete the Invoice Entry dialog box and click OK. The invoice is saved and the dialog box is ready for another invoice.

    Note: You can click LookUp to select an existing record from the following fields, Invoice Number, Customer Code, Tax, Term, Via, Salesperson and Item Number. You can click Add to add a record on-the-fly from the following fields, Customer Code, Tax, Term, Salesperson and Item Number.

    Note: Click Help from anywhere on the Invoice Entry dialog box for a detailed description of each field.

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Using the Instant Advisor

Use the Instant Advisor to stay in touch with your company data. The Instant Advisor consists of three separate routines, the Payables Reminder, Business Alerts and Scheduled Tasks. Use these three routines to find out information about your company's status quickly. To view the Instant Advisor, click Instant Advisor on the Navigation bar in the Business Center workspace.

Payables Reminder

Use the Payables Reminder to keep up with the bills you pay. The Payables Reminder is automatically set up to notify you of all invoices you have coming due. Then, you can use the AutoPay feature if you are using DacEasy Accounting to pay your vendors with a few clicks of a button. To view the Payables Reminder, click Instant Advisor on the Navigation bar in the Business Center workspace, and then, click Payables Reminder in the Contents bar. For more information on using the Payables Reminder, refer to the Business Center Online Help.

Business Alerts

Being in touch with your company's status and customers helps you make good business decisions. Set up the Business Center to alert you when certain conditions are met. For example, you can set up an alert so you are notified when the inventory level of an item reaches a minimum. Once you get the alert, you know immediately you need to order more of that item from your vendor. In addition to viewing the alert in the Instant Advisor, you can use the Business Center's Instant Correspondence feature to send an e-mail to yourself or your staff so they are aware of the alert. To view the Business Alerts, click Instant Advisor on the Navigation bar in the Business Center workspace. For more information on setting up and using the Business Alerts, refer to the Business Center Online Help.

Scheduled Tasks

Use Scheduled Tasks to schedule recurring backups and Business Alerts using integration between DacEasy and the Windows® Task Scheduler routine. Now save time and enjoy more peace of mind using the Scheduled Tasks feature to easily schedule backups at night when your data files are not in use. You can also generate your Business Alerts unattended and receive notification of important activities before they become critical. For more information on scheduling tasks, refer to the Business Center Online Help.

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Viewing an Instant Report

Instant Reports provide quick access to key reports in the DacEasy modules. An additional benefit is the ability to drill down on vital information to view the associated detail. For example, you can view the Accounts Receivable Aging, and then drill down to the original transaction.

To View the Accounts Receivable Aging Instant Report

  1. Click Instant Reports on the Navigation bar in the Business Center workspace. The Accounting Instant Reports page appears in the Contents area.

    Tip: Point to a report name to view a description of the report with a sample. You can click the sample report to enlarge the image, and then click the Back button on the Explorer toolbar after viewing the sample to return to the Instant Reports page.

  2. Click Accounts Receivable Aging from the list of Accounting reports. The Aging Summary report appears.

    Tip: Click the icon to the left of the report name to change the report criteria. A dialog box appears with the available options for the report. Select the report options and click OK. The Instant Report appears based on the criteria selected.

  3. Click the Customer Code or Customer Name to view the customer record on the Edit Customer dialog box.

    Click the AR Account Number to view the account record on the Edit Account dialog box.

    Click any of the Amounts to view the Aging Detail report for that specific customer. From the Aging Detail report, click the Invoice Number, Date, Due Date, Code or Amount to view the original transaction.

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